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Final Inspection

FINAL INSPECTION​

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To go back to the Search screen, click Final Inspection next to Welcome at the top-right corner of the page.

1.1 Final Inspection Step-by-Step​

Step 1: Navigate to Final Inspection​

  • From the main side menu, go to Production & Quality → Operations → Final Inspection.
  • The Final Inspection screen will be displayed, showing the Search panel first.
  • To create a new record, click Add Final Inspection at the top-right of the Search panel.

Search for an existing Final Inspection

  • Part [Dropdown] (Optional): Filter by part.
  • Final Inspection Number [Text Field] (Optional): Filter by a specific Final Inspection reference number.
  • Inspection Date [Date Field] (Mandatory): Start of the inspection date range to search.
  • Inspection To Date [Date Field] (Mandatory): End of the inspection date range to search.
  • Status [Dropdown] (Optional): Filter by NEW / CLOSED status (see 1.8 Final Inspection Status).
  • Click Search to list matching records, or Clear to reset the filters.

The results grid lists, for each matching Final Inspection record: a View/Edit button to open the record, the Generate Final Inspection Report and Generate 100% Check Sheet Report columns (each a download icon that generates and downloads the respective report for that record), Part, Inspection Date, Lot Size, Sample Size, Status, and New Status Count.

Step 2: Enter Inspection Details​

Fill in the following mandatory fields:

  • Machine [Dropdown] (Mandatory)
    Select the machine from the dropdown list.

  • Part [Dropdown] (Mandatory)
    Select the part to be inspected.

  • Control Plan [Dropdown] (Mandatory)
    Select the control plan associated with the selected part.
    On the Add screen, Part and Control Plan are combined into a single multi-select field labelled Part - Control Plan. Once the record has been saved, this becomes a read-only text field on the Edit screen.

  • Process [Dropdown] (Mandatory)

    • Only the Final Inspection process will be available for selection.
    • Machining and other intermediate processes will not be displayed for Final Inspection.

  • Sales Order No – Rev No [Dropdown] (Mandatory)
    Select the sales order created for the selected part.

  • Inspection Sequence [Text Field] (Mandatory)
    Enter the inspection sequence number.

  • Set No. [Text Field] (Mandatory)
    Enter the set number.

  • Size [Text Field] (Mandatory)
    Enter the size value.

  • Inspection Date [Date Field] (Mandatory)
    Select the inspection date.

  • Click the Submit button.

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After clicking Submit:

  • The Part Final Inspection tab will be displayed.
  • Sampling Piece / Serial Number [Dropdown] (Mandatory):
    • Select the sampling piece or serial number for Final Inspection.
    • Only serial numbers applicable to the selected part and sales order will be listed.
  • Once the serial number is selected, inspection characteristics mapped to the Final Inspection process will be displayed for validation, including:
    • Print Number
    • Description
    • Specification Value
    • Measurement Method
    • Lower Specification Value
    • Upper Specification Value
    • Actual Measurement Value

1.1a Batch & Serial No Details​

Below the inspection details, the Batch & Serial No Details form is used to add the batches/serial numbers that will be inspected:

  • Batch No [Dropdown] (Optional): Select the batch to inspect. Only batches eligible for Final Inspection are listed.
  • Child Part [Toggle]: Next to Batch No, switch this on when the entry being added is for a child part rather than the main part; this also affects which Task Serial No / Individual Serial No values are offered.
  • Task Serial No [Dropdown] (Mandatory): Select one or more serial numbers to inspect. Without a Batch No selected, only the first 50 serial numbers are listed — use the Serial Number search filter or select a Batch to narrow the list further. For assembly parts, this field is replaced by Individual Serial No, used the same way to select the individual serial numbers to inspect.
  • Auto Select Serial Numbers [Checkbox]: Available only in Bulk Upload Mode. When checked, serial numbers are automatically selected based on the Lot Size quantity instead of being picked manually.
  • Status [Dropdown] (Mandatory in Bulk Upload Mode): Select the inspection result status to apply to the selected batch/serial numbers.
  • Casting Defect [Dropdown] (Mandatory when the selected Status is a casting-rejection status): Select the casting defect cause.
  • Machining Defect [Dropdown] (Mandatory when the selected Status is a machining-rejection status): Select the machining defect cause.
  • Reason [Text Field] (Optional): Enter a reason/remark for this batch entry.
  • Is 100% Check Sheet [Checkbox]: Check this to record the entry against the 100% Check Sheet instead of the normal Final Inspection process (see 1.3 100% Check Sheet – Characteristics Display Logic).
  • Click ADD (or Edit, if you're updating a row you previously added but haven't saved) to add the entry to the table below.

The table below lists every batch/serial entry added so far, with columns for S.No, Edit, Remove, Batch, Task Serial Number, Task Type (shows whether the row is a normal Final Inspection entry or a 100% Check Sheet entry), Status, Machining Defect Reason and Casting Defect Reason (shown only when at least one row in the table has a machining or casting rejection respectively), Reason, and File Status (a View button showing any files/due dates attached to the row's inward inspection detail, or "No File Applicable" when none apply).

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Once a row has been saved, it cannot be edited — only unsaved rows can be edited or removed (with the trash icon). To permanently delete already-saved rows in bulk, select them with the header checkbox in the Select column and click Delete All.

1.2 Final Inspection – Characteristics Display Logic​

  • For Final Inspection:
    • All inspection characteristics defined under the Final Inspection process will be displayed.
    • Characteristics will be shown for all severity levels (Critical, Process).
    • Characteristics will be shown for all measurement methods, including:
      • CMM
      • Non-CMM methods (Vernier, Micrometer, Gauge, etc.)

Final Inspection always displays the complete set of characteristics linked to the Final Inspection process for the selected serial number.

1.3 100% Check Sheet – Characteristics Display Logic​

  • For 100% Check Sheet:
    • Only inspection characteristics with Critical severity defined under the Final Inspection process will be displayed.
    • Inspection characteristics with CMM measurement method will be excluded.
    • Only characteristics with non-CMM measurement methods will be included.

1.4 Inspection Result Entry​

  • Status [Dropdown] (Mandatory)
    Select the inspection result.

    • By default, the status is set to Approved.

  • Remarks [Text Field] (Optional)
    Enter inspection remarks if required.

  • Click the Submit button.

1.5 Submission of Final Inspection​

  • Upon successful submission:
    • The Final Inspection record will be saved.
    • Inspection results will be recorded against the selected sampling piece or serial number.
    • The Final Inspection process will be completed for the selected part and sales order.
  • On the Add screen (before any record has been saved), a Clear All button is also available next to Submit — click it to reset the whole form, including any unsaved rows in the Batch & Serial No Details table, back to its initial state.

1.5a Document Checklist​

Once a Final Inspection record has been saved and a process is available, a Documents Checklist panel appears below the batch table:

  • Document Checklist [Dropdown]: Select one or more documents that are required/applicable for this Final Inspection.
  • Click Submit to attach the selected documents to the record.
  • Every document attached so far is listed in the List of Attachments table below, under the Attachment Name column.

1.6 Key Difference Summary​

Inspection TypeSeverity DisplayedMeasurement Methods Displayed
Final InspectionAll severitiesAll methods (CMM + Non-CMM)
100% Check SheetCritical onlyNon-CMM only

1.7 Delete Final Inspection Task Serial Number​

Availability:

  • This option is available only in the Edit screen of Final Inspection.
  • The delete action is intended for removing selected task serial entries from an existing Final Inspection record.

How It Works:

  • A checkbox column is displayed for task serial rows in edit mode.
  • Users can select one or multiple rows individually.
  • A header checkbox is available to select all eligible rows at once.
  • The Delete All button becomes enabled only after at least one eligible saved row is selected.
  • Deletion is possible only when the Final Inspection Task Serial Number status is NEW.
  • Unsaved task serial rows can be removed directly using the trash icon in the row.

Delete Flow:

  • For saved rows, select the required rows and click Delete All.
  • A confirmation dialog will appear before the deletion is processed.
  • After confirmation, the selected task serial numbers are deleted from the Final Inspection entry.
  • Once deletion is completed, the batch/task dropdown data is refreshed automatically.
  • For unsaved rows, clicking the trash icon removes the row immediately from the screen without calling permanent delete for the Final Inspection record.

Important Notes:

  • Only eligible rows can be selected for deletion, based on the current row status configured in the screen logic.
  • This action is intended for correcting wrongly added task serial numbers in an existing Final Inspection entry.
  • After deletion, users should verify the remaining serial numbers before submitting further changes.
  • Saved task serial numbers should be deleted through row selection and Delete All. Unsaved task serial numbers should be removed using the row-level trash icon only.

1.8 Final Inspection Status​

Status Overview:

  • Every Final Inspection master record maintains a status value (NEW or CLOSED) displayed in the Search result grid and top-right header badge of the Edit screen.
  • Status code mappings:
    • NEW : Indicates pending or newly generated inspection tasks.
    • CLOSED: Indicates all inspection tasks linked to the Final Inspection entry have completed validation.

Automated Real-Time Status Recalculation:

  • On Creation: When a new Final Inspection record is created, its initial status is set to NEW.

  • On Task Validation Completion:

    • If any tasks remain with status NEW, the record status remains NEW.
    • Once all associated tasks complete validation, the record status automatically updates to CLOSED.
    • The Edit screen header badge automatically refreshes in real-time without requiring a page reload.

Search & Excel Export Behavior:

  • Search Filtering: Searching by status retrieves all matching records using optimized database queries.
  • Excel Export: The exported Excel file includes the formatted Status (NEW / CLOSED) and the New Status Count column.

1.2 Bulk Final Inspection Update​

Bulk Upload Mode Toggle:

  • In both Add and Edit screens, there is a "Is Bulk Upload Mode" toggle.
  • When this toggle is enabled, the form switches to Bulk Update Mode.

Functionality in Bulk Mode:

  • A Task Serial section will appear with a "Select All" option.
  • Based on the LOT size quantity, users can auto-select serial numbers and update the inspection data in bulk.
  • When Bulk Upload Mode is enabled:
    • Only bulk updates are allowed (individual entry/approval/rejection is not permitted).
    • Normal inspection flow (Approve/Reject) is only available when bulk upload mode is disabled.
  • In the Edit screen, you can update both normal and bulk inspection entries.
  • In the Generate step (e.g., generating reports or documents), only the serial numbers from normal inspection entries will be shown—bulk-uploaded serial numbers will be excluded.

Handling Large Bulk Updates:

  • If you select more than 200 items and try to submit:
    • A confirmation message will appear indicating that the process will be handled in the background.
    • Once submitted, the system will reload and navigate to the Search screen.
    • You will receive an email notification once the background process completes.
    • You can then use the Edit screen to review the updated entries.

Summary Email Notification:

  • If email configuration is enabled under the Final Inspection config screen, a summary mail will be sent after the bulk update completes.

1.3 Bulk Summary Mail Details​

When the mail is sent:

  • If email configuration is enabled, the system sends a bulk summary mail after the Final Inspection bulk update is completed.
  • This mail is especially useful when a large bulk update is processed in the background.

What the mail shows:

  • Final Inspection Area
    Shows the selected inspection area in readable form.

  • Part Details / Control Plan
    Shows:
    Part Number - Part Description - Part Revision No / Control Plan No - Control Plan Revision No

  • Process
    Shows:
    Process Number - Process Name

  • Customer Name
    Shows the customer name linked to the selected part or control plan.

  • Sales Order No - Rev No
    Shows the sales order number and revision number.

  • Invoice Number
    Shows the related invoice number if available.

  • Lot Size
    Shows the total lot quantity considered for inspection.

  • Sample Size
    Shows the sample quantity used for inspection.

  • Inspection Date
    Shows the inspection date selected in the Final Inspection entry.

  • Remarks
    Shows remarks entered in the Final Inspection record.

  • Final Inspection Number
    Shows the generated Final Inspection reference number.

  • Total Records
    Shows the total number of serial records selected in the bulk update.

  • Updated Successfully
    Shows how many records were updated successfully.

  • Failed Updates
    Shows how many records failed during the bulk update.

  • Processed At
    Shows the date on which the bulk update was processed.

Additional summary sections in mail:

  • 100% Check Sheet Summary
    This section appears only when 100% Check Sheet records are part of the bulk update. It shows 100% Check Sheet Count and status-wise count summary.

  • Bulk Final Inspection Summary
    This section appears only when normal bulk Final Inspection records are part of the bulk update. It shows Bulk Final Inspection Count and status-wise count summary.

That's it! You've learned how to ADD, SEARCH, EDIT, perform BULK UPDATES, and delete task serial entries in Final Inspection using the DMeX app. For any assistance, contact the support team.